Free Microsoft Word Request for Quotation (RFQ) Templates (2024)

Download the Basic RFQ Template for Microsoft Word

When to Use This Template:Use this basic RFQ template to request goods, services, and pricing from vendors. This is a universal RFQ template that should work for any industry.

Notable Template Features: This template includes sections for the essential elements of a basic RFQ, such as a request for the company’s contact information, the submission deadline, project details, and budget, as well as a checklist of goods or services. The narrative-style format enables the requesting company to thoroughly outline the project’s objectives, background, and timeline, giving the vendor a clear understanding of what’s required.

If you’re looking for pricing information for a small project or a routine purchase, you might benefit from using aprice quote template rather than an RFQ.

Download the RFQ Government Project Template for Microsoft Word

When to Use This Template:Government agency professionals can use this template to request resources for a construction project, healthcare services or supplies, environmental projects, education services, or research and development. Government-funded work requires additional evaluation for approval, and this template comes pre-formatted with all the necessary fields.

Notable Template Features: This template has all the critical fieldsof a government agency RFQ, such as a project description, legal requirements, evaluation criteria, schedule of supplies, and mandatory compliance clauses. A schedule of supplies provides the vendor with product descriptions, quantities, and prices, so they know exactly what is required. The mandatory clauses ensure the project is executed legally, ethically, and efficiently.

Download the Blank Construction Project RFQ Template for Microsoft Word
Download the Sample Construction Project RFQ Template for Microsoft Word

When to Use This Template:Use this construction RFQ template to request materials, equipment, labor, and pricing details from construction suppliers when soliciting bids for a construction project.

Notable Template Features: Available with or without sample data, this template includes sections in which to enter project details, the quantities and prices for materials and equipment, the hours and rates for labor, and bidder qualifications and experience. You can also add details about the work site location and the work start and end dates. The bidder qualifications and experience section ensures that bidders have the necessary skills and knowledge to deliver high-quality work.

Check out theseconstruction quote templates to compare estimated costs with actual costs and ensure your project stays within budget.

Download the Blank Manufacturing RFQ Template for Microsoft Word
Download the Sample Manufacturing FRQ Template for Microsoft Word

When to Use This Template:Use this manufacturing RFQ template to compare costs from manufacturing suppliers. Collect pricing details when developing a new product, replacing a product, sourcing components, scaling capacity, or producing a prototype.

Notable Template Features: Available with or without sample data, this template includes all the typicalelements of a manufacturing RFQ, such as product width, length, height, weight, material, and shipping details. Along with the project details, these specifications give the supplier the information they need to quote the required products accurately so that you can choose the most cost-effective one.

For guidance on writing an RFQ, check outwhat you need to succeed in the RFQ process.

Download the IT RFQ Template for Microsoft Word

When to Use This Template:IT professionals can use this RFQ template to request products and pricing details for software development projects, cybersecurity projects, IT services, and system implementation. The template includes technical terminology that is relevant when purchasing hardware, software, and technology solutions.

Notable Template Features: This template includesIT-specific fields, such as hardware and software specifications. It also includes aSystems and Compatibility section, which you can use to ensure the proposed solution works with the organization’s current infrastructure. The section for installation and configuration instructions should include information on how to assemble or install the hardware or software.

Download the Blank Nonprofit RFQ Template for Microsoft Word
Download the Sample Nonprofit RFQ Template for Microsoft Word

When to Use This Template:Use this nonprofit RFQ template to procure goods, services, equipment, and pricing details from suppliers. Available with or without sample data, this template works well for planning construction projects, acquiring program or medical supplies, and hiring consultants.

Notable Template Features: This template includes a field to indicate who is funding the project. It also includes a project description section so that vendors understand the purpose of the RFQ and a budget breakdown so that they understand the cost limitations.

Download the Freight RFQ Template for Microsoft Word

When to Use This Template:Use this freight RFQ template to manage the transportation of goods across borders. The template is ideal for transporting goods from warehouses to distribution centers, shipping construction equipment, and transporting medical equipment.

Notable Template Features: This template includesfreight-specific fields such as origin, destination, and load information (e.g., class, number of pieces, and total weight). The shipment pickup date ensures that the selected vendor can meet the delivery timeframes.